Information for Trellis students
These documents and related resources are intended for graduate students who have already been selected and are currently participating in Horticulture Innovation Lab Trellis Fund projects.
Any questions? Contact TrellisFund@ucdavis.edu.
Before you travel:
- Immediately: Find out the visa requirements (PDF) for the country you will be traveling to. Obtaining a visa for some countries can be difficult and will take a significant amount of time. More information about traveling to each of these countries is also available from the U.S. Department of State.
- At least 6 weeks before you travel: Fill out the pre-travel request form and send it to email@example.com, cc: TrellisFund@ucdavis.edu. We will book your flights for you, so make sure to include all the information of the flight itinerary that you would like (Airline, flight#, departure/arrival locations & times, your full name, etc.) in this form. You can also attach a screen shot of the flight itinerary, if you want. All flights will need to comply with the Fly America Act.
- Prepare before traveling: You will need to fill out your Emergency Preparedness Plan, and complete and return a completed Waiver of Liability and Emergency Contact forms to the Trellis Fund team at firstname.lastname@example.org. Please also cc: email@example.com. Here are these forms for UC Davis students and the forms for non-UC Davis students.
- Supplemental funding: For supplemental items that your project may need and that were not included in the organization's original budget, students can apply with the Trellis student fellowship application (docx), by March 15.
- Additional travel details: Your organization should provide options/recommendations for your lodging, but if you need recommendations for places to stay and/or local taxi services, contact Beatriz Abogado and she can provide you with information from past Horticulture Innovation Lab experiences. Lodging and meals should be modest.
During your project and trip:
- Receipts: Make sure to keep your lodging receipts, visa receipts, airport tax receipts and boarding passes so that you can request reimbursement upon your return.
- Each month during your project: Please remember to fill out monthly reports (online form) for the active months of your project, which includes the months you are working on the project even if you are not in the host country.
- Photos: Please bring a camera with you to take photos and share some of your photos with us upon your return. The best photos will include you and your partners in the frame, working together, so we recommend sometimes handing your camera off and asking someone else to take photos too. See other tips in Telling your Trellis story (PDF).
- Interviews: We encourage you to use the interview questions (PDF) that we have provided. You can use this as a survey to learn more about the organization you are working with and local agricultural issues. Please send us a copy of any responses you record.
Upon your return:
- Trip report: You must submit a trip report form (docx) summarizing your experiences. Please make sure to include any details that you found particularly noteworthy— surprises, accomplishments, positive or negative highlights. Here is a completed trip report as an example.
- Reimbursement request: Make sure to keep your lodging receipts and then send the reimbursement request form (docx) to firstname.lastname@example.org after you return.
- To receive $300 stipend: Upon completion of your Trellis project requirements and submitting a final report, you will receive a $300 project completion stipend. You must attend all 10 Trellis seminar sessions to get this stipend or complete pre-agreed substitute assignment(s).
- Small business development toolkit guidebook (PDF)
This toolkit guidebook provides references that could be useful for development practitioners working in small business development and for small businesses that are working in development.
- Suggested agricultural resources (PDF)
Links to online knowledge banks with horticultural information that is pertinent internationally.
Advice from other Trellis students:
- Advice from Trellis student participants (PDF)
Some comments from a previous exit survey
- We also have a Facebook group for Trellis students (link prompts log-in) for networking and sharing advice between fellow Trellis student participants, past and present. Please join us there and feel free to post questions and share your thoughts.
- Telling your Trellis story (PDF)
Photo requests and tips from the Horticulture Innovation Lab for sharing your experiences
- USAID photo guide (PDF)
From the USAID Graphic Standards Manual
- Sharing the Experience tips from ACDI/VOCA
Though these are intended for another organization's volunteers, you may find some useful communications tips here.
Information about the Horticulture Innovation Lab's Trellis Fund
Our main Trellis Fund web page has a wealth of information about the Trellis Fund, including links to current fact sheets, press releases, videos and photos.
If you share about your experiences publicly — whether through a blog, Twitter, at a meeting, in a campus newsletter, in a local newspaper article, etc., — please lets us know and send us links so that we can keep an archive of your stories.
Questions? Please contact TrellisFund@ucdavis.edu.